Rotary District 5130 has created a 501(c)3 Disaster Relief Fund to promote donations to help those who have been caught in a disaster with devastating effects on people’s lives and properties. 100% of Donated Funds get distributed with no deduction for overhead costs. Please consider making your donation to the fund today.
Please fill out the Form below and click the submit button to link to your PayPal account or use your credit card to help others. Be sure to designate any specific cause on the Paypal page, or on your check. Make checks payable to “Rotary District 5130 Disaster Relief Fund” and send them to Ashleigh Diehl, Treasurer, Rotary District 5130 Disaster Relief Fund, 1315 Fourth Street, Eureka, CA 95501
The Healdsburg Rotary is asking for donations toward the Ukrainian Calendar, which will be directed to Zaporizhzhia (Zap) for distribution to the Zap Rotary Club. Be sure to highlight your donation to “UKRAINIAN CALENDAR.”
You can indicate where you want us to apply your donation below. If you have a specific request, please tell us what you intend in the comment field below. Rotary District 5130 Disaster Relief Fund is a 501(c)3 organization | Tax ID #83-0852722
- General Disaster Fund: These funds are collected to be available for whatever crisis relief the District Board agrees needs support. These funds are unencumbered and available for unforeseen disasters within our District.
- Ukrainian Calendar Fund: This fund will be sent directly to the Rotary Club of Zaporizhzhia, Oblast, Ukraine. The funds will be distributed by the Ukrainian Rotary club as needed to relieve some of the disastrous effects of the military conflict in the region.
Thank you for donating to the District 5130 Disaster Relief Fund.
Remember: If you want to send a check, it is important that you make your check payable to “District 5130 Disaster Relief Fund” and mail it to Ashleigh Diehl, Treasurer, Rotary District 5130 Disaster Relief Fund, 1315 Fourth Street, Eureka, CA 95501.95492. You can use the Memo field on the check to write “Ukrainian Calendar”, or “General Disaster Fund.”
ROTARY INTERNATIONAL DISTRICT 5130
DISASTER & CRISIS RESPONSE PLAN
Tragedy and crisis can strike at any time. Natural disasters like hurricanes, earthquakes, and floods; and events caused by an action or inaction of Rotarian or non-Rotarian such as a war, a violent crime, a traffic accident, a youth protection issue, or simply bad judgment can lead to a situation that will place a Rotary Club officer or board member, an entire club, the District Governor or other Rotarians in a situation that requires their utmost and immediate attention.
When such an event occurs, it is important to have a plan in place that can be followed to ensure that the matter is handled with the utmost care, being sure that those involved in the incident are kept safe, that communication with those who need to know are notified quickly and professionally, and that action is taken swiftly and professionally when needed.
Additionally, in our internet-driven information age, written and video content can be transmitted in a matter of seconds, which makes it important that when a crisis erupts, our Rotary District responds with a clear message, presented honestly and in a timely manner.
What Constitutes a Crisis?
A crisis, for the purposes of Rotary District 5130, is defined as an unusual event, often tragic, that affects Rotarians and/or Rotary in a negative manner. Examples include an untimely death or injury stemming from the natural event (such as fire, flood, or earthquake) or unnatural event (such as accidents or mass casualties); war, illegal activities where the victim or suspected perpetrator is a Rotarian, a Rotary club, or the District; or other events that involve a Rotarian, a Rotary club, or the District that impacts persons or property in a negative manner.
These events may have youth involved in Rotary functions and activities, such as but not limited to Rotary Youth Leadership Awards (RYLA) students, Interactors, and Rotary Youth Exchange (RYE) student participants.
Often, the media can become involved if the crisis is newsworthy, making it important to have guidelines preset so that the message(s) is accurate, timely, and consistent.
Policy and Parameters
- The District Governor currently in office is the only officer of Rotary International (RI) in the District. As such, he/she is the main contact between the District and RI, and between the District and the event or activity manager, if applicable (such as a RYLA Camp Director) when a crisis occurs. He/she will ensure that RI is kept The District Governor will provide information to neighboring Rotary Districts, RI, the media, and others.
- The District Governor is the “point person” for Crisis Management in the District In the absence of the District Governor, the District Governor-Elect, Immediate Past District Governor, a member of the District Governor Line, or another Rotarian (in this order) may be appointed by the District Governor to serve in this capacity or may become the “point person” until the District Governor is available.
- The District Governor will annually appoint the Crisis Management Team as part of the District Leadership Team to provide support and
- The District Governor or his/her designate will activate the Crisis Management Team or individual members of the team when
- An individual Rotary Club’s president or designate will represent an individual club if the incident requires, as requested by the District
Crisis Management Team
A Crisis Management Team shall be appointed by the District Governor each year, consisting of:
- The District Governor
- The District Governor-Elect, Governor Nominee, Immediate Past District Governor, and one other District Rotarian member who will serve as the Assistant to the District Governor.
- District Youth Protection
- A legal professional who is familiar with California local law and can give immediate advice as to confidentiality, potential legal action
- The District Public Image Chair.
- A District Spokesperson who serves as liaison to the media, Public Information Officer, who may or may not be the District Governor or the District Public Image Chair. The team will ensure that there is an alternate spokesperson identified in the event that the primary spokesperson is unable to engage during the activation of the
Additional Rotarians could be asked to serve on the Crisis Management Team for a specific incident, as determined by the District Governor:
- Assistant Governor(s) where a local presence is important, if
- The Chair of the Committee is responsible for the activity, where the incident originated, if applicable.
- Other Rotarians at the request of the District
If a Crisis Develops
- The Club President, or concerned Rotarian contact and consults with the District Governor; or the Activity/Event Chair, Coordinator or Youth Protection Officer and then contacts to consult with the District Governor following the previously established protocols for the activity or event, if any. If the District Governor is not available, the next person on the list of designated “point persons” for the current year is contacted in that
- The District Governor, or designate, determines the need to consult the Crisis Management Team and decides if the team or certain members of the team should be activated. For example, depending on the situation, the activated team members might consist of the Club President, a Committee Chair, an Attorney, the Spokesperson, the Youth Protection Officer, and/or the Public Relations/Image
- The Crisis Management Team will cooperate with Law Enforcement and direct individuals in the gathering of
- The District Governor should contact Rotary International and the RI
- The District Governor should confirm that Law Enforcement has been contacted, if applicable, and not already
- The District Governor should designate a Rotary Spokesperson. This should be someone who is current on the issues, communicates well, and is experienced interacting with the
- The District Governor should ask Club Presidents and Assistant Governors to communicate appropriate and approved information to affected clubs and instruct all Club members to refer press inquiries to the
- The District Governor may communicate through the Assistant Governors, and/or, the District Leadership Team members, clubs, and/or individual Rotarians if
- The District Governor should direct the Spokesperson to prepare a statement that accurately states the facts, expresses Rotary’s position, and conveys the appropriate tone (sympathy, apology, commitment, etc.) and develop key messages to help the Spokesperson convey Rotary’s position consistently and The Spokesperson should update the statement as needed; including what individuals can do, and should not do, where to send monetary donations and other types of acceptable in-kind donations. This information may be made publicly available through local and national communication methods such as but not limited to the Media, websites, emails, and social media.
- The District Governor should seek further assistance from RI regarding media inquiries as
If the Media Contacts You
If a Club President, event or activity chair, or some other person is contacted, please keep the following guidelines in mind:
- Follow the protocols outlined above. Do not issue a statement or make any comments to the media.
- Immediately contact the District Governor or designate, even if in doubt of the urgency or importance of the matter. Let the DG or designate make the decisions as to urgency and importance.
- Respond to all media inquiries promptly. Ignoring the media can contribute to unnecessary speculation. A media interview is a good opportunity to convey the facts and Rotary’s position to the public, but this is the responsibility of the District Spokesperson under the guidance of the District
- Refer the media contact to the District Governor, or in an ongoing situation, designated District Spokesperson. If you need time to confirm or determine the District Governor or Spokesperson’s contact information, tell the reporter you will call back
- The District Governor and/or Spokesperson will be completely honest and truthful, will not say anything he/she is unsure of, and will not cover up or make
- The District Governor or Spokesperson will represent When they speak, they ARE Rotary. No personal observations or speculations shall be issued.
- Monitor the media’s local coverage of the issue for accuracy and tone. If Rotary is misrepresented, let the Spokesperson know who will convey the concern to the District Governor for action, if needed.
A Final Word
Remember: Clubs, District Committees, and individuals are NOT to handle any crisis alone!
The District 5130 District Governor, Spokesperson, and Rotary International can relieve you of the worry of facing the media when your attention is needed to deal with the actual crisis. The District Governor may decide the most appropriate course of action. Contact the District Governor as soon as a crisis develops.